Operations Manual
In this section you will find the National Council's Operations Manual. The documents that can be downloaded are marked with the Acrobat symbol. You need only click on the document to download it. Some documents are not available to every one. Other documents are still to come.
Operations Manual - Table of content
Section 1 Introduction
1.1 Mission and Values Statement
1.2 Logo
Section 2 National Council Official Documents (ON FILE IN OTTAWA OFFICE)
2.1 Letter of Institution of the council of Canada dated September 27, 1971
2.2 Certificate of Incorporation, 1982, (Canada Corporations Act); Letters Patents.
2.3 The National Council of Canada Charitable Registration- CRA #132410671 RR0001.
2.4 Society of Saint Vincent de Paul National Council Bylaws
Section 3 National Council Board of Directors
3.1 Board of Directors - Directory
3.2 Board of Directors - Code of Conduct
Section 4 National Council Board Committees
4.1 NC Board Committees - Table of Contents
4.3 Standing Committees and Terms of References
4.3.1 National Executive Committee
4.3.2 National Emergency Relief Committee
4.3.3 International Emergency Relief Committee
4.3.4 National Strategic Planning Committee
4.3.5 Statutes, Rule and Policy Committee
4.3.6 National Twinning Committee
4.3.7 Spirituality Committee
4.3.8 Finance Committee
4.3.9 Education/Formation Committee
4.3.10 Voice of the Poor/Advocacy Committee
4.3.11 By-Laws Review Committee
4.3.12 Human Resource/Personnel Committee
4.3.13 Property Management Committee
4.3.14 Youth and Young Vincentians Committee
4.3.15 Public Relations/Media Committee
4.3.16 Stores Committee (to come)
4.4 Ad hoc Committees and Terms of References
4.4.1 Mediation/Arbitration Committee
Section 5 National Council Staff Job Descriptions (ON FILE IN OTTAWA OFFICE)
5.1 Administrative Assistant - Part time (Ottawa)
5.2 Administrative Assistant - Part time (Montreal)
Section 6 National Council Policies and Administrative Procedures
6.1 Policies & Procedures - Table of Content
6.2 Admnistrative (ADM)
6.2.1 ADM-001 New Incorporations & By-Laws
6.2.2 ADM-002 Advocacy on behalf of the poor
6.2.3 ADM-003 Dispute Resolutions Among Members of the Society
6.2.4 ADM-004 Member Screening
6.2.5 ADM-005 Conflict of Interest
6.2.6 ADM-006 Public Communications on behalf of the Society
6.3 Financial (FIN)
6.3.1 FIN-001 Fundraising Events- Respect for Boundaries
6.3.2 FIN-002 Expenditure of Society Funds and Issues of National Concern
6.3.3 FIN-003 Special Works - Stores Operations - Allocations of Funds
6.3.4 FIN-004 Special works - Non Incorporated Stores Operations
6.3.5 FIN-005 Reimbursement of Expenses when on travel status - National Council
6.3.6 FIN-006 Annual Contributions to the International Council General
6.3.7 FIN-007 Financial Contributions to the National Council of Canada
6.4 Twinning (TW)
6.4.1 TW-001 Twinning External - Designated Countries
6.4.2 TW-002 Twinning External - Contributions
6.4.3 TW-003 Pre AggregationTwinning (PAT)
6.5 Administrative Procedures (ADMIN PR)
6.5.1 ADMIN/PR-001 Policy Development
6.5.2 ADMIN/PR-002 Closing of Conferences/Councils
6.5.3 ADMIN/PR-003 Removal of a Member or Officer
6.5.4 ADMIN/PR-004 Existing Corporate By Law - Review/Approval Process
6.5.5 ADMIN/PR-005 Change of name of a Conference or Council
6.5.6 ADMIN/PR-006 Applying for a CRA Charities Business Number
6.5.7 ADMIN/PR-007 Application for National Pins and Recognition Certificates
Section 7 Strategic Plan Documents
7.1 Strategic Planning (Updates TBA in 2012)
Section 8 National Guidelines
8.2 Conflict of Interest Guidelines
8.3 Screening and Duty of Care Guidelines
8.5 Communications on Behalf of the SSVP Guidelines
Section 9 Official Forms
9.1 Aggregation Application (Conference)
9.2 Institution Application (Council)
9.3 Annual Statistical Report Form / Annual Statistical Report Guidelines
9.4 Annual Financial Report Form / Annual Financial Report Guidelines
9.5 Application for a Conference Name Change AND/OR Merger of Conferences
9.6 Application for a Particular/Central Council Name Change AND/OR Merger of Councils
9.7 Charity number Application
9.8 Expense Reimbursement Form
9.9 Screening - Membership Application
9.10 Screening - Interview checklist/Reference Check Report
9.11 Screening - Member Service Covenant/Confidentiality Agreement
9.12 Screening - Member role description
9.13 Annual Declaration Related to Criminal Offences
9.14 Voting Members Proxy form
9.15 Twinning - Application Form
9.16 Twinning - Annual Report to National Council
9.17 Twinning - External Transmittal Form
9.18 Twinning - Internal Transmittal Form
9.19 Catalog Order Form
9.20 Letter of Application for Member Recognition Certificate and Pin
9.21 Letter of Application for Past President Recognition Certificate and Pin
