Annual Reports

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The Annual Report document is designed to provide a consistent reporting format that will accomplish three things:

  • provide a template that will lend itself to assisting the members of the National Council of Canada to speak with some authority and knowledge regarding the activities of all conferences and councils in Canada;
  • provide a template for conferences and councils to measure the scope of service according to the Rule and Canadian statutes; 
  • enable a comprehensive annual report to be prepared for International Council General. 

The report and guide has been redesigned into the following three parts: 

PLEASE OPEN LINK AND SAVE DOCUMENTS TO YOUR COMPUTER BEFORE ENTERING ANY INFORMATION ON THE FORMS.  

REPORT
9.3 SECTIONS A and B: Statistical data related to activities (Conferences and Councils) 
9.3 SECTIONS C and D: Administrative information (Councils only)
9.3 SECTIONS E1: Financial Report for Conferences and Councils with LESS than $100 000 of Revenues
9.3 SECTIONS E2: Financial Report for Conferences and Councils with MORE than $100 000 of Revenues

GUIDE:
9.4 SECTIONS A and B: Statistical data related to activities (Conferences and Councils) 
9.4 SECTIONS C and D: Administrative information (Councils only) 
9.4 SECTIONS E1 and E2: Financial Report  (Conferences and Councils) 

NOTE: Two Excel documents were created for Conferences and Councils to help manage their statistical and financial data. Please contact the National Council Office for these document. national@ssvp.ca
1. Monthly Report Table (Conferences and Councils): Keep track of their monthly statistics and finances. 
2. Council Table (Councils): Compile the data provided by the reporting Conferences/Councils.

Conferences and Councils should keep a monthly running total so that yearend report is entry of the total for the calendar year. Most of what is requested is statistical data. This statistical information is important for the National Council’s reports to several areas that include, 

(a) to the federal government, 
(b) to the International Council General,
(c) the public,
(d) donors,
(e) church authorities as information, and
(e) to all members of the Society.

No longer can we seem to be nebulous in our responses. It is imperative to be knowledgeable at all level of the Society of who is doing what. As well, these annual reports will assist the Canadian National Council to focus in areas of growth and development, special activities, education and support.

Regional reports are due in to the National Office in Ottawa by March 30th of the following year in order that the annual report may be compiled for the AGA Annual Report in June.